December 2025

In condominium life, proper management does not depend solely on the administrator or the Management Committee. There is a key figure responsible for ensuring order, transparency, and regulatory compliance: the Chair of the Oversight Committee. This role goes far beyond a merely observational function. It involves active supervision, with a direct impact on condominium governance, the protection of common property, and the prevention of legal disputes among condominium owners. Below, we outline the essential functions, duties, and legal responsibilities associated with this position. 1.General supervision of the condominium The primary function of the Chair of the Oversight Committee is to ensure that the condominium is managed in an orderly, lawful, and efficient manner. This includes overseeing: The proper administration of common resources Compliance with internal regulations The actions of the administrator and the Management Committee The Chair’s role is to verify that operational and financial decisions comply with applicable regulations and the resolutions adopted by the Assembly. Review of accounts and financial transparency One of the most sensitive responsibilities of this position is the periodic review of the condominium’s financial information. The Chair must review, among other matters: Income and expenses Maintenance fees Reserve funds Accounting and banking reports The objective is to detect irregularities in a timely manner, prevent mismanagement of resources, and ensure transparency toward the condominium owners. Verification of regulatory compliance The Chair of the Oversight Committee must confirm that the administration complies with: The condominium’s internal regulations The applicable Horizontal Property Law The resolutions approved by the Assembly Safety, coexistence, and operational rules This preventive oversight function is essential to reducing legal and operational risks that could otherwise lead to disputes or sanctions. Convening and participation in Assemblies Although the Assembly is the highest authority within the condominium, the Chair of the Oversight Committee plays an important role in its proper functioning. Among the Chair’s powers are: Requesting the convening of meetings when necessary Presenting oversight and supervision reports Proposing corrective or preventive actions In addition, the Chair must follow up on the resolutions adopted, ensuring that they are implemented as approved. Management of condominium owners’ complaints The Chair also serves as a point of contact for complaints or concerns raised by condominium owners. Their role includes: Receiving and documenting complaints Analyzing the facts objectively and impartially Promoting solutions within the scope of their authority It is important to note that the Chair should not replace the administrator or exceed the powers granted to the position, but rather act as a mechanism of balance and internal control. Legal responsibility of the position The Chair of the Oversight Committee may incur civil liability if they: Fail to properly perform their supervisory duties Tolerate or ignore known irregularities Act beyond the powers granted by law or internal regulations Fail to follow up on mismanagement or serious misconduct For this reason, the position must be exercised with diligence, adequate documentation, and, when appropriate, specialized legal advice. Recommended best practices For the proper performance of this role, it is advisable to: Maintain transparency in all reviews and reports Keep records and supporting documentation Hold regular meetings with the administration Communicate clearly and objectively with condominium owners Avoid conflicts of interest These practices strengthen condominium governance and significantly reduce legal risks. Conclusion A strong and well-advised Oversight Committee can prevent conflicts, avoid unnecessary expenses, and protect the condominium’s common property. At Roqueñí Abogados, we assist condominiums, committees, and administrators so they can operate with clarity, efficiency, and legal certainty, under a preventive and strategic approach.